Invoice Collection Specialist - Mexico

remote
Mexico, Mexico, Mexico .
full-time . March 25, 2024

Description

We need you at Pilothouse!

ABOUT PILOTHOUSE

We're a fast-growing performance marketing agency that manages tens of millions per month in

direct-response ad spending for awesome direct-to-consumer brands.

We work with disruptive brands, and big budgets, and make crazy ideas come to life!

Our model is built upon the core values of Alignment and Transparency, which means that,

unlike traditional agencies that win by charging huge retainers, Pilothouse wins by delivering

huge results.

We are focused on building a team of hustlers who are passionate about the Direct-To-Consumer space and who are eager to learn and grow. We push each other to do

awesome work and encourage team members to bring even the wildest ideas forward.

Team culture is everything at Pilothouse. Along with foosball games and Friday night beers, we

have regular check-ins to discuss industry trends and new opportunities. You'll work with a team

that has decades of marketing experience who want to learn from you just as much as you will

from them.

ABOUT THE POSITION

We're looking for an experienced Invoice Specialist who is hyper organized, has great attention to detail and is good with numbers. Accounting experience is a strong asset, initiative and accountability is a must. Since Pilothouse is growing fast we are rapidly evolving our processes and looking for someone who can evolve with us.

REQUIREMENTS:

Minimum 2 years of experience as an Invoice Specialist or similar role, preferably in a fast-paced environment.
Minimum 2 years of invoice collection experience
Proficient with Google Suite (Gmail, Google Meets, Google Sheets, etc.)
Fluent in English both written and verbal

ESSENTIAL QUALITIES:

Strong attention to detail and accuracy.
Ability to multitask and prioritize tasks effectively.
Excellent organizational and time-management skills.
Ability to work independently as well as part of a team.
Strong communication and interpersonal skills.

Responsibilities:

Generate and process accurate and timely invoices for all companies within the Pilothouse group.
Review sales orders, contracts, and other relevant documents to ensure accuracy of billing information.
Collaborate with team members to resolve any invoicing discrepancies or issues.
Maintain up-to-date records of invoices, payments, and customer information within Pilothouse’s ERP and associated databases.
Reconcile accounts receivable ledger to ensure accuracy and completeness.
Follow up with clients on outstanding invoices and facilitate timely payments.
Provide excellent customer service to internal and external stakeholders regarding billing inquiries.
Ensure adherence to billing and accounting policies.
Assist in month-end and year-end closing activities as needed.

APPLICATION INSTRUCTIONS - friendly hint - don't miss this part ; )

Along with your resume, please submit a cover letter and a brief explanation of why you are

interested in this position.

Feel free to include an example of some of the awesome things you've done that make you

stand out.

We appreciate your time and thank all applicants for their interest, but we will only be

responding to shortlisted applicants.

BENEFITS

Perks for our online team members:

Fun virtual events - we host company events to focus on fun and growth
Casual dress
Work from home
Flexible work schedule
Monthly phone bill allowance for international collections phone calls.

Perks for if you’re ever in town:

Commuter friendly - we have bike storage inside our office
Dog friendly
Beer on tap - cold, local beer waiting for you

Know someone who would be a perfect fit? Let them know!